4 learnings from change management to make your digitalization project a success

Many companies see change management as a task that can be done “in passing.” Especially small and medium-sized companies often do not entrust change experts with the task. Instead project managers who, in addition to the technical introduction of the new solution, are now also expected to involve their colleagues. This quickly leads to work overload or even conflicts of interest. In addition, blind spots and hidden fears often remain undiscovered. Involving change experts in the project team from the start ensures that the interfaces between staff, technology, and processes are considered and the new solution stands the best chance of being accepted and used.

Digitalization solutions always aim at stronger connectivity. They rely on the knowledge and experience of different departments. Ideally, different roles or departments can regularly contribute to the process. This not only increases acceptance and support among those involved; it also uncovers problems and ensures smooth application. Participation formats also strengthen the cross-departmental collaboration that is so important for digitalization. It will unlock additional benefits of Industry 4.0 solutions and affect the working climate positively – which in turn can increase technology acceptance by associates.

Another mistake is the belief that management does not need to be involved. Many change measures aim at involving those who are supposed to work with the new technology. However, they can only be successful if the entire management, who itself is often affected by the project in some way, supports the changes. If the management team does not agree on a certain measure or approach, associates quickly come into conflicts of interest, making it difficult to achieve broad acceptance.

People are creatures of habit and often see change difficult or negative at first. In addition, the initiators of digitalization projects are usually more tech-savvy and tend to overlook the potential fears of associates who have had little or no contact with digitalization solutions before. By giving associates transparent information about the upcoming changes, their hidden fears can be identified early on and suitable measures can be introduced. Additionally, trainings can help prepare staff for their new daily work routine. An easily accessible support concept makes sure that associates can address technical questions after implementation without fearing consequences for admitting knowledge gaps.